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Team Assistant

Negotiable
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PLEASE CONTACT

NINA ADAIR

I am seeking a Team Assistant to join a fast-paced and exciting fintech organisation to support a number of the senior managers within the Sales team. The role is suited to a focused and process driven individual who will assist in ensuring all secretarial and administrative tasks are handled efficiently and effectively. Each leader will have a different working style, so flexibility and adaptability are key to success in this role.

  • Act as the first point of contact for the team, screening telephone calls, enquiries and requests, and handling them when appropriate, welcome and advise visitors; promoting professional image of the organisation at all times.
  • Proactively contribute to the management of the executive’s time – Including inbox management, diary management, organising appointments, meetings and travel arrangements.
  • Facilitate meetings where required and support in taking actions and ensuring follow up.
  • Making travel arrangements and booking accommodation both nationally and internationally.
  • Administering invoices and expenses
  • Assist in putting together monthly Board reports with support from the relevant MD/Directors.
  • Track progress against budgets and analyse variations. Ensure that all relevant activity is updated on the systems

Experience

  • Experience / exposure of working as an Executive/Team Assistant within the financial services / technology industry.
  • Experience of handling multiple calls/ a busy switchboard with an excellent telephone manner.
  • Experience of dealing with external vendors and clients, both on the phone and face to face.
  • Proficient in Microsoft Office and Outlook Skills.
  • Prior experience with travel & expense systems.
  • Ability to stay calm, focused and be able to effectively prioritize and execute tasks in a high-pressure environment.
  • A good problem solver who is not fazed by ambiguity.
  • Highly organized and methodical in approach but entrepreneurial in spirit.
  • Strong interpersonal skills to build good relationships both internally and externally at all levels of seniority and experience and in particular to influence internal colleagues to deliver.
  • Articulate both in written and verbal communication with good attention to detail.
  • An individual who operates with a high level of honesty and integrity.
  • Works at all times with an appropriate level of confidentiality and discretion.

McGregor Boyall is an equal opportunity employer and do not discriminate on any grounds.

 

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