Team Assistant

Negotiable
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PLEASE CONTACT

KARA FELLER

Team Assistant

We’re looking for a Team Admin Assistant/Personal Assistant to support an IT team and Director. Taking of meeting minutes, organising events and ensuring a good flow of activity across the leadership team.

You will find it incredibly energetic, fun and collaborative to work in this organisation and we’re looking for individuals who are this way inclined when it comes to work. We’re looking for somebody that will also contribute to projects and initiatives driving a positive and focused delivery culture.

Key Responsibilities

  • Providing an effective administrative service to the IT Director and the wider department
  • Responsible for the meeting scheduling and diary management of the IT Director
  • Co-ordinate and manage the agenda for key meetings, tracking/driving task delivery and ensuring the department Leadership Team meetings are effective
  • Participate in the delivery of project work within Group IT, contributing across multiple areas
  • Responsible for the tracking of key spend within IT in London, provides the IT Director with support to formulate effective financial planning
  • Provides a reporting service to the Leadership Team on all tasks and delivery points, milestones and deadlines for a 360 view on our workload
  • Challenging the IT Director and Leadership Team to ensure a razor-like focus on the most important tasks and the delivery of these are on-time
  • Manage and run events, conferences and key meetings for IT in London

Essential Skills & Experience

  • A deep experience and understanding of the Microsoft Office suite of products, specifically Outlook, Excel, Word and PowerPoint
  • Experience of using Concur system for expenses is a must
  • First-class organisation and time management skills
  • Amazing stakeholder management skills, must be able to converse freely and collaboratively with a diverse population
  • Excellent written and spoken English, must be able to generate content rather than just curate
  • Experience with working on projects and taskforces to deliver specific outcomes
  • Experience with issuing executive-level reports with concise and relevant detail
  • Experience co-ordinating an office and group of senior leaders
  • Excellent written and spoken English

McGregor Boyall is an equal opportunity employer and do not discriminate on any grounds.

 

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