If you are a candidate but don’t want to be contacted by us in the future about potential employment opportunities or if you are a client who doesn’t wish to be contacted about candidates, please email firstname.lastname@example.org.
McGregor Boyall Associates Limited
114 Middlesex Street
We provide the provision of recruitment consultancy services for contract, permanent and temporary placements. We also provide payroll services for contractors.
We at McGregor Boyall Associates take your personal data seriously. This policy:
a) sets out the types of personal data that we collect about you
b) explains how and why we collect and use your personal data
c) explains how long we keep your personal data for
d) explains when, why and with who we will share your personal data;
e) sets out the legal basis we have for using your personal data;
f) explains the effect of refusing to provide the personal data requested;
g) explains the different rights and choices you have when it comes to your personal data; and
h) explains how we may contact you and how you can contact us.
We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information may include CVs, identification documents, educational records, work history, employment, comments, references, email addresses and contact details.
We may also collect sensitive personal data about you that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership or genetic or biometric data of information concerning an individual’s health, sex life, sexual orientation and criminal convictions information. We collect this data on a strictly voluntary basis and will only use this data for the purpose of statistical analysis. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent. All such data will be anonymised or pseudonymised to protect your privacy.
The following are the different sources we may collect personal data about you from:
Where we collect your information through publicly available sources as set out above, we may do this with the aid of software programs’ such as Broadbean or Bullhorn. These programs are given parameters on the requirements of a role and search through publicly available sources to find such candidates. These programs are designed to only output information on candidates that meet the search criteria.The parameters of these programs are restricted to only searching for name, job role, technical skills, experience and location which is candidate information from public sites or provided by you and where there is a reasonable expectation that such information may be collected and further processed by job recruiters for the purpose of sourcing candidates for different job roles.
We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel, once you have confirmed you are happy to be put forward for the role. If you are chosen by the client and go through to the next stage we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner.
We keep your information in accordance as follows:
Candidate data: 4 years
Contractor data: 7 years
Client contact details: 5 years
Once consulting with you to confirm you are happy with us putting you forward for a role, your personal data is shared with the client who initiates a search for personnel. The search for which you are considered, to ascertain if you are a good fit for the available position. Depending on the stage of the process, we may conduct checks on you to verify the information you have provided and where we do this we may share your information with any of the following companies
Your data will never be sold; however, your data may need to be disclosed to a third party as part of the recruitment process.
For prospective candidates, contractors, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.
If you are interviewed and submitted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing.
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
We know how much data security matters to both our candidates and our clients. With this in mind, we treat all data with the utmost care and take all appropriate steps to protect it. Our commitment to information security is evidenced by our CyberEssentials Plus and ISO 27001 certifications. CyberEssentials Plus certification demonstrates that we have implemented effective cyber security controls and therefore enables us to develop a relationship of trust with our clients and candidates. We also recognise that information security is not simply about cyber security. Rather, it is only part – although a very important part – of a bigger security picture. This awareness of information security in its broadest sense prompted our decision to gain and maintain ISO27001 certification, thereby embedding an awareness of information security into our corporate culture.
If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities or, if you are a client, match appropriate candidates to your job opportunities.
No, we do not carry out automated profiling.
To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in countries outside the EEA. These countries privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data. To find out more about how we safeguard your information as related to transfers contact us on email@example.com.
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
|Rights||What does this mean?|
|1||The right to be informed||You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.|
|3.||The right to rectification||You are entitled to have your information corrected if it’s inaccurate or incomplete.|
|4.||The right to erasure||This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.|
|5.||The right to restrict processing||You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.|
|6.||The right to data portability||You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.|
|7.||The right to object to processing||You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).|
|8.||The right to lodge a complaint||You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).|
|9.||The right to withdraw consent||If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.|
We usually act on requests and provide information free of charge, but may charge a
reasonable fee to cover our administrative costs of providing the information for:
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon
as we can. Generally, this will be within one month from when we receive your
request but, if the request is going to take longer to deal with, we’ll come back to you
and let you know.
We take your privacy seriously and therefore may require you to prove your identity
before we can release any information. When submitting a request, someone from
our Privacy Team will be in touch regarding what types of ID are required.
We may contact you by phone, email or social media. If you prefer a contact means over another, please just let us know.